Treatment In Progress – Billing Multiple Visits

Treatment In Progress – Billing Multiple Visits

Summary:

Patient requires a series of appointments for such services as crown or bridge appointments. The office wishes to start collecting payment at the initial appointment and show production for subsequent visits, but requires that the insurance form is dated for the final visit.

To Setup the required Dummy Billing Codes:

1. Open ABELDent.
2. Select File, Update, Master Fee Schedule
3. Click Add button
4. Enter the first new procedure code, i.e. 00001, click OK (Referred to as “Code 1” in these instructions).
5. In the field Official Description, enter Treatment In Progress Initial
6. In the field Customer Description, enter Treatment In Progress Initial
7. In the field Special Type, select I-Invisible from the drop down list.
8. Leave all other fields at their default.
9. Click Add button.
10. Enter the second new procedure code, i.e. 00002, click OK (Referred to as “Code 2” in these instructions).
11. In the field Official Description, enter Treatment In Progress Final
12. In the field Customer Description, enter Treatment In Progress Final
13. In the field Special Type, select I-Invisible from the drop down list.
14. Leave all other fields at their default.
15. Click OK to close and save these entries.

1. Enter “Code 1” to bill the initial visit. Enter an amount into the “Charge” field which you wish to collect from the patient today. This may be a partial down-payment, or payment for the entire service.  Click Save Item.
2. Payment can then be posted towards Today’s Services in payment screen.
3. Use “Code 1” for all successive appointments (but NOT for the final appointment). Always enter the dollar value into the “Charge” field that you wish to bill/collect for today. If there are no further charges for this treatment, or this is a no charge service, do not enter a value into the charge field.
4. Payment can be posted towards Today’s Services in payment screen.
5. For the final appointment, enter billing using “Code 2”. To determine value to enter into the “Charge” field this time, calculate the total amount of charges entered during all “Code 1” visits. This amount will be entered into the “Charge” field as a negative number. This action will reverse all initial charges.
6. Finally, as the last entry, bill the real procedure code/s and fees for the service performed.  I.e. the crown or bridge and lab codes. The payments entered towards “Code 1” entries will now wrap together with these services on the financial screen. Any unpaid balances can be paid in the payment screen. The insurance form will print with today’s service date.

Product (s): ABELDent
Category: Billing
Classification: Public
Date Created: 19/10/98
Created by: PLJ